How a Staff is Recruited

Human resources can be defined as the people with experiences, skills and knowledge that affects the workplace.
Human resources are most important to the health of any organization. An efficiency of any organization depends on the quality of its human resources. If an organization wants to deliver products/services which will be praised by its customers, it should use quality staff who are always obtained through appropriate and effective process which has the following steps;

• Identifying the need for recruitment. The process starts when a vacancy raises, a raised vacancy should be inline with the organization's mission, vision, values and strategic plans. The cost due to the raised vacancy should be included in the organization's budget

• Job profiling. The process involves two parts namely; Job description, under this part roles and responsibilities of the job are identified. Personal Specification, under this part a person's right qualities and experiences are assessed. The assessment should consider both  "desirable qualities and experiences"  that are not necessary and "essential qualities and experiences" that are compulsory  for each candidate to be assessed against them.

• Completing the Recruitment Request Form. Once a job profile is prepared , it is important for the line managers to make an official request for new position to the Human Resource Department or Top Leadership by filling a special Recruitment Request Form

•  Agreeing on salary and grade.  After developing a job profile , salary and grade for the raised position should be arranged 

• Job advertising. Once job profile, personal specification and salary has been agreed and finalized , it is a time to let people know the raised vacancy. Advertising for the vacancy can be done  by; sending advertisement e-mails  to staff or other organizations, putting advertisement on online job listings,  putting advertisement on news papers. Advertisement should have the following information namely; organization description, how role fits into an organization, location for the job, roles of the job, kind of person sought,  salary package, start date and how to apply. Some organizations prefer using  application form due to its easiness in comparing candidates and selecting people for interview if the application are all laid out in the same way.

• Selecting candidates for an interview. In selecting candidates for an interview, each application should be compared against the  person specification. This is done by using a special form. It is not wise to interview every one has applied, only those who suited for job should be shortlisted for an interview.

• Interviewing the candidates. Purpose of an interview is just to see how the candidates are suited for the job. Interview should be fair in order  to give candidates  an opportunity to show how s/he is capable and suited for a position. Interview should involve basic questions like; gap in employment to candidate, relative experience to job, reasoning for leaving a particular job, personal qualities e.t.c. Things to be done before an interview include;  welcoming the candidate, introducing the panel to the candidate. Things to consider during the interview include; offering candidate juice, bites (If available), let a candidate have a relaxation  by ensuring s/he sits comfortably, ensure the first question will not upset  candidate,  ask s/he a question that will make him/her to feel comfortable.

• Collecting references. Reference plays significant role after obtaining the best candidate. References can be an information from previous employer, information from referee, Purpose of gathering all these information is to see how a new staff will fit into the role and the organization.

• Job offering. After gathering reference information, the successful candidate should be called for the job offer. If the candidate does not accept an offer, second candidate should be called. After agreeing a job , a job pack should be sent to the candidate which contains all paper works needed  for successful candidate  to start working at organization

• Informing unsuccessful candidates. Candidates who are unsuccessful  must be told but not necessary to state why

• Opening a personal file.  A personal file should be set up for new staff member , it contains all information relevant to new staff, a file should be confidential .

How to Know, This is a Project?

The Project Management Institute (PMI) defines a project by its two characteristics which are;

• Projects are temporary.
• Projects are undertaken to create a product, service or result that is unique.

Considering this definition , we come to realize that people have been undertaken projects since the earliest days of human history. Hunters and Gathers' activities can be considered to be project undertakings because they were temporary and had a specific purpose of serving a community.The buildings of Egyptian pyramids also are considered to be projects in the world history.

From that glimpse we come to find a general definition provided by the Project Management Body of Knowledge (PMBOK) which defines project as temporary endeavor undertaken to create  a unique product, service, or result. The temporary nature of project indicates a definite beginning and end. The end is reached when  the project's objectives have been achieved or when the project is terminated because its objectives will not or can not be met, or when the need for the project no longer exists 

In order for an activity to be a project, it should possess the following distinctive features and attributes;

• It should be temporary in nature, they are not every day business. Projects  have a start and ending time. In order to ensure a project is executed within a time frame; a schedule is created showing when tasks should begin and end.
• It should exist to bring about a product or service that has not existed before, here we get the uniqueness of the project. Uniqueness of the project can be in the fashion, or the way it is executed e.t.c. For example in aircraft designing and assembling, each model for example Airbus Company or Bombardier Company designs and produces can be considered a project because the models differ from each other in their features and are marketed to people with various needs, hence creates a uniqueness. 

• It should be completed when its goals and objectives are realized. Goals and objectives always drive the project implementation. Failing to realize the objectives; a project has to be cancelled or re-designed.

Project diversity
A project can be in a wide assortment of shapes and sizes, for instance;

• Be large or small. Constructing a hydroelectric power which costs more than  $2 billions  and that will take 10 to 16 years to complete, is a project which is large in size. Disseminating environmental policy to group of 25 people for 2 weeks, is a project which is small in size.

• Involves many people or just you. Training 36 organization's staff  on Project Evaluation, is a project. Arranging stuff at your penthouse, is a project.

• Defined by a legal contract or informal agreement. Signed contract to customer for electric installation in his/her house, is a project. Informal promise to a pal to fix his PC's window problem, is a project.

Thanks All

Competitive Forces Models For Strategic Formulation

It's my trust that you are all doing great.
Today I want to share with you on the Competitive Forces Models which are very important in formulating Strategy.

 

When a business needs to catch an opportunity, competitive forces models act as the most important aspect.
Michael E Porter introduced  well known five forces models, these forces have been very useful to managers in business world especially in positioning themselves in a competitive environments.

The Competitive Forces Models include:

1. Risk of entry by potential competitors.
2. The intensity of rivalry among established companies within an industry. 
3. The bargaining power of buyers
4. The bargaining power of suppliers
5. The closeness of substitute to an industry products.

 
As each force becomes stronger, it always limit a company to generate super profit, hence acts as a threat to the prosperity and growth of the company.
On other hand, when the forces become weaker, helps a company to generate greater profit hence act as an opportunity to the company growth and prosperity.

When managers formulate their strategic plans for company, they should put into consideration all these forces to ensure those strategies come with great effect in their business.

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